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Privacy Policy – Talent Pool

Effective Date: 28/05/2025
Contact Email:  info@qlitysoftware.com

1. Overview

Talent Pool is a recruitment management app built on Zoho Creator. We respect your privacy and are committed to ensuring that no data is collected, stored, or shared by us outside of your own Zoho account.Talent Pool is a recruitment management app built on Zoho Creator. We respect your privacy and are committed to ensuring that no data is collected, stored, or shared by us outside of your own Zoho account.

2. No Data Collection

We do not collect, store, or transmit any of the following:

  • Candidate data (e.g., names, emails, resumes)

  • User data (e.g., admin or recruiter profiles)

  • Usage logs or tracking metrics

All data entered in the app remains within your Zoho Creator account and is controlled solely by you.

3. Data Ownership & Access

You retain full ownership and control of all the data you input into the app. We do not have access to or store any of your content.

4. Security & Compliance

Your data is protected and secured by Zoho’s infrastructure. Talent Pool does not use any external storage or third-party integrations.

5. Contact

For questions or clarifications regarding privacy, contact info@qlitysoftware.com

Terms of Service – Talent Pool

Effective Date: 28/05/2025
Extension Name: info@qlitysoftware.com

1. Acceptance

By using the Talent Pool app within your Zoho Creator account, you agree to the following terms.

2. Description

​Talent Pool helps you organize and manage candidate information for recruitment purposes. The app is self-contained and operates entirely within your Zoho Creator environment.

3. Data Control

All data created or entered into the app is fully owned and managed by you. We do not access or store any of your data.

4. No Liability

The app is provided "as is" without warranties. We are not liable for:

  • Data entry errors

  • Hiring decisions made based on stored data

  • Misuse or unauthorized access within your Zoho account

5. Support

You may contact info@qlitysoftware.com for general support or issues related to app functionality.

User Guide – Talent Pool

1. Overview

Talent Pool is a recruitment management app designed to help HR teams and companies track, evaluate, and manage candidates from one centralized dashboard. It supports candidate tagging, performance tracking, and interview history — making it easy to make informed hiring decisions.

2. Getting Started

  1. Install the App via Zoho Creator or Zoho Marketplace

  2. Open the Dashboard to get an overview of active and past candidates

  3. Use the Add Candidate form to begin tracking interviews

3. Adding a New Candidate

  • Go to Candidates > Add New

  • Fill in:

    • Name, Email, Contact Info

    • Skills (tags)

    • Resume upload (optional)

    • Role applied for

  • Save to automatically track their status across rounds

4. Managing Interviews

  • Schedule interview rounds

  • Add notes per round (e.g., “Technical,” “HR,” etc.)

  • Score candidates on each round based on custom metrics

  • View a full performance timeline in the candidate profile

5. Searching & Filtering

  • Filter by skill, round outcome, or position

  • Tag high-potential candidates to revisit later

6. Additional Features

  • Reusable Skill Tags Pool

  • Smart filters to identify best-fit profiles

  • Mobile-friendly interface for on-the-go access

Help Documentation / FAQ – Talent Pool

Q1. Can I import existing candidate data?

Yes, you can bulk upload via spreadsheet or manually input each candidate.

Q2. Is it possible to customize interview stages?

Yes, admins can add or remove interview rounds per role.

Q3. Can I track candidates for future roles?

Yes, mark them as “Hold” or “Future Pipeline” and tag them by skill

Q4. Can this app handle internal job movement?

Yes, you can add current employees as candidates for new roles.

Q5. How do I request support?

Email us at info@qlitysoftware.com.

Admin Guide – Talent Pool

1. Admin Responsibilities

  • Configure interview types and scoring metrics

  • Manage roles and permissions (Admin, Recruiter, Viewer)

  • Maintain the Skills Dictionary to standardize tagging

  • Monitor candidate progress across all recruiters

2. Settings You Can Manage

  • Customize interview rounds for different roles

  • View activity logs and reports

  • Export candidate data or share reports with stakeholders

3. Maintenance Tips

  • Periodically review the Skills Pool for duplicates

  • Archive old candidates to keep your pipeline clean

  • Use round-level scoring for more data-driven hiring decisions

Case Study – Talent Pool

Problem

Recruiters were struggling to manage candidate pipelines using spreadsheets and emails. Key information like interview feedback, skill fit, and hiring decisions were scattered or lost, leading to repeated screening and delays in hiring.

Solution

Using Talent Pool, the entire recruitment process was centralized. Recruiters added candidates with skill tags, tracked interview scores, and stored round-wise feedback — all in one place.

Results

  • 50% faster shortlisting and interview coordination

  • Better reusability of candidates for future roles

  • Clearer, more consistent hiring decisions

Feedback

We no longer have to dig through old emails or resumes. Everything we need is right in the app.

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